eBooks Archives - Foundation Source https://foundationsource.com/category/resources/ebooks/ Your Partner in Giving Tue, 04 Feb 2025 21:45:55 +0000 en-US hourly 1 https://wordpress.org/?v=6.8.2 https://foundationsource.com/wp-content/uploads/2022/09/cropped-FS-slashes-32x32.png eBooks Archives - Foundation Source https://foundationsource.com/category/resources/ebooks/ 32 32 A Buyer’s Guide to Impactful Private Foundation Management https://foundationsource.com/resources/ebooks/a-buyers-guide-to-impactful-private-foundation-management/ Wed, 08 Jan 2025 03:42:15 +0000 https://foundationsource.com/?p=4145 The post A Buyer’s Guide to Impactful Private Foundation Management appeared first on Foundation Source.

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You may worry about fully leveraging your foundation’s potential while also preserving the agility and efficiency of a cost-effective, lean organization. Or you may be finding that your passion, commitment and vision are becoming drowned out by the mundane business of managing a foundation’s day-to-day operations.

An investment in foundation management services is one of the most critical decisions a foundation can make. Holistic, full-service solutions provide a 360-degree view of foundation operations, pinpoint the gaps and show you how to move forward, all while keeping your mission front and center.

This buyer’s guide will help you understand what you may be missing and what services will move you forward. To do that, we have divided this guide into two parts: The first aims to help you clarify your foundation’s needs. The second is a checklist of essentials to look for when searching for a trusted partner.

The right foundation management services will let you work smarter (not harder) and enjoy the journey toward maximizing philanthropic impact.

Clarifying Your Foundation’s Needs

Before starting your vendor search, reflect on these key questions to pinpoint your needs.

1. Do we have a comprehensive view of our grantmaking?

To ensure mission-aligned grantmaking, it’s crucial to have an end-to-end view of funding, partnerships, communications and workflows. It starts with ensuring that funding priorities are communicated and invite collaboration.

2. Is it easy to collaborate with our nonprofit partners? Are we missing the opportunity to work with our ideal nonprofit partners, and if so, how can we find them easily?

Do nonprofits view our foundation as a partner to drive social change or merely a gatekeeper to funding? Do we need help communicating our shared vision to ensure long-term impact?

3. Are board members as engaged as they could be?

Are board members strong advocates for the foundation’s work in the community? Do they have all the materials they need when they need them for optimal decision-making? Are we wasting time and money copying, compiling and shipping board books?

4. Do administrative tasks take time away from our philanthropic vision?

Do administrative burdens consume valuable time that could otherwise be invested in working on philanthropic goals? Are foundation members facing burnout because they’re bogged down by mundane tasks rather than feeling satisfied by the social change the foundation aims to accomplish?

5. Are we worried that we’re not in compliance?

From minimum distribution requirements to safeguarding against self-dealing, foundations must work hard to stay in compliance with IRS rules. Has that become too big of a burden? Is there a nagging feeling that we’re missing something?

TECHNOLOGY

Market research shows that the key purchasing factors for private foundations are price and compliance as they aim to keep overhead low and grant dollars high. The focus on cost savings makes free software appealing.

But thoughtful foundations that care about making an impact are realizing they need more than outdated processes and technology that only deliver a partial solution. To get there, foundations often hire software consultants, implementation service teams, change management operators and contract with IT groups. While it’s all with good intentions, more times than not, the result is bloated tech that cobbles together one solution on top of another.

In the end, this costly and complex tech stack holds the foundation back. Software and mobile apps that are purpose-built for funders, cost effective, informed by experts and easy to use are what private foundations need to streamline their operations and make an impact.

An intentional technology stack can unlock opportunities for impactful grantmaking while keeping overhead down and ensuring that philanthropic dollars are well spent.

“I come from tech, and I was very used to using tech for sales support and keeping track of things. I found that using Foundation Source’s tools made it very easy for us to track the applications for grants, and what the statuses of those were. It also made the reporting very easy, and that also is making the follow-up on those grants very informational. You can throw money out into the universe all you want, but until you know that you’re doing it with meaning, it doesn’t matter. I found that the tools that were available to us through Foundation Source were very helpful to us.”
— Lori Cushman, president, Justamere Foundation

Unlock impactful grantmaking with purpose-built technology. Ask the following questions…

Technology training: Are we getting the most out of our technology spend? Does this technology solution include continued training on the latest features in foundation management platforms and applications to ensure that we are using technology to its full potential on all devices?

HAVE / NEED

Integrated support under one roof: Is there seamless integration with professional services?

HAVE / NEED

Mobile app: Does this solution have core capabilities of a cloud-based SaaS desktop platform, expanding access to the technology that makes giving easier and more impactful?

HAVE / NEED

Streamlined grantmaking: Is there easy access to financial and grant information, including disbursements?

HAVE / NEED

Dynamic dashboard: Can permissions be configured by the user for a tailored, relevant experience?

HAVE / NEED

Collaboration tools: Can we add and send notes on applications, grants and expenses?

HAVE / NEED

Comprehensive reporting: Does this solution include historical, transactional metrics to help us know what and how we’re doing?

HAVE / NEED

Safer foundation activities: Do workflow systems have built-in compliance controls to navigate IRS regulations, alert us to potential issues and guide decision-making to prevent penalties or status loss?

HAVE / NEED

Best practices for fraud prevention: Are we able to leverage top guidelines and software to protect us and our users?

HAVE / NEED

EXPERTISE

Imagine being free of doubts and having the confidence to know that you’re applying foundation best practices every step of the way. Sound too good to be true? Not if you have the right partner by your side, someone with decades of experience working with philanthropic changemakers like yourself. A foundation expert can act as a sounding board and bring fresh ideas to make your giving even more impactful.

One-on-one support from subject matter experts in tax, compliance, board management and other capabilities provides reassurance that your foundation is operating at its peak. Foundation Source’s one-stop resource of philanthropic experts can answer questions in real-time, build consensus and support decision-making at major turning points.

Seasoned philanthropic advisors can also partner with you to identify and reach philanthropic goals, manage foundation transitions, experiment and innovate.

“Foundation Source helps us to focus on what our passion is, and devote time to real work, rather than the mundane legal, governmental requirements.”
— Gupta Charitable Foundation

These are the advisory service features successful foundations need to stay focused on impactful giving:

Specialists in private foundations: Do we work with professionals who have decades of experience in foundation leadership, grantmaking and wealth planning to give us the confidence to move forward?

HAVE / NEED

Dedicated advisor: Do we have one point of contact to help us quickly get answers from a network of experts in administration, tax, compliance and philanthropy rather than coordinating across a patchwork of unrelated philanthropic specialists and advisors?

HAVE / NEED

Guidance on the foundation’s philanthropic objectives and organizational goals: Are we receiving expert assistance in defining and refining the foundation’s philanthropic mission and strategic goals to drive clarity and effectiveness?

HAVE / NEED

Board development: Do we work with foundation experts in choosing a board structure and finding the right people to sit on it?

HAVE / NEED

Defining impact goals and program priorities: Are we collaboratively establishing clear objectives and priorities to ensure that the foundation’s efforts are in line with our mission?

HAVE / NEED

Facilitating introductions to other funders working on similar issues: Are we working with experts who can connect us with like-minded funders to foster collaboration and amplify the impact of collective efforts toward common goals?

HAVE / NEED

Tax and legal experts: Do we have access to specialized professionals to ensure compliance with regulatory requirements and maximize tax benefits?

HAVE / NEED

Grant selection criteria and priorities: Are we establishing transparent criteria and priorities to guide the foundation’s grantmaking decisions, ensuring alignment with our mission and strategic objectives?

HAVE / NEED

Applicant due diligence: Are we thoroughly evaluating potential grantees to ensure alignment with the foundation’s mission and maximize the impact of grants?

HAVE / NEED

Advanced grantmaking support: Do we have access to specialized support and resources to empower the foundation to execute complex grantmaking strategies effectively?

HAVE / NEED

Annual grantmaking schedule: Are we establishing a clear timetable for grant disbursements to ensure consistency and transparency in the foundation’s philanthropic activities?

HAVE / NEED

Indicators of success: Are we working with professionals to identify key performance metrics to measure the effectiveness and impact of our foundation’s giving?

HAVE / NEED

ADMINISTRATION

You started a foundation to focus on the causes you’re passionate about, not to do time-consuming back-office work. Nonetheless, that’s what a well-run foundation demands.

Outsourced foundation management services take the work out of running a foundation. Through a combination of subject matter experts and robust technology, you can be rest assured that your philanthropic mission is supported by active compliance monitoring, transaction processing, tax preparation and filing, and financial and regulatory reporting.

“The work that Foundation Source does for us has made it so that we can step away from the regulatory and administrative side of the foundation and pursue our mission without concerns that we may not be compliant with nonprofit laws.”
— Rodriguez Cheever Foundation

Running a foundation is full of administrative tasks. Make sure the foundation management provider you choose can help with these critical areas:

Real-time compliance monitoring: Do we have a veteran group of tax, legal and accounting experts watching over the foundation when issues arise so we can make informed decisions about running the foundation?

HAVE / NEED

Compilation of all foundation assets into one easy-to-read summary: Are we able to consolidate all our foundation’s assets into a concise and comprehensive summary to streamline financial oversight?

HAVE / NEED

Timely processing of grants, taxes and payroll: Are we able to handle grants, taxes and payroll promptly so we can keep foundation operations running smoothly?

HAVE / NEED

Complete federal and state filings, including Form 990-PF: Are we able to maintain accurate records for the preparation of quarterly estimated taxes and IRS Form 990-PF return and stay in IRS compliance?

HAVE / NEED

Daily tracking of annual 5% minimum distribution requirement: Will we be able to track qualifying distributions in real-time against our annual 5% minimum distribution requirement?

HAVE / NEED

Integrated accounting and grantmaking: Do we have one system for accounting and grantmaking, making double-entry a thing of the past?

HAVE / NEED

Foundation recordkeeping: Do we have meticulous records of all foundation activities and transactions to ensure transparency and accountability for stakeholders?

HAVE / NEED


Maximize Impact with the Right Technology

As your foundation matures and grows, complexity will start to creep in. While you may have been able to do it on your own in the early days, the demands of success require a strategic partner that guides you throughout the journey.

A foundation management partner is your trusted co-pilot, facilitating streamlined operations and informed decision-making at every turn. A robust, mobile-friendly foundation management platform, combined with on-call expertise and responsive support, provides the full range of philanthropic options modern foundations need.

By partnering with the right service provider, you gain the tools, knowledge and support to navigate the complexities of today’s philanthropy with confidence. This comprehensive support offers convenience and savings. Most importantly, it gives you peace of mind to focus on what matters—making a lasting and positive difference in the communities you serve.

To learn more about how comprehensive foundation management services can help you better realize your mission and maximize your impact, visit us here.

Want to talk to a specialist now?

Schedule a call or contact us at 800-839-0054.

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Technology

  • Amplify impact
  • Purpose-built PhilTech
  • More effective philanthropy.
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Expertise

  • Deep domain and regulatory experience
  • In-house specialists
  • Get help to reach your goals
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Administration

  • Modern philanthropy
  • Enterprise-caliber, outsourced solutions
  • Configurable suite of services

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The Secret to Joyful Giving https://foundationsource.com/resources/ebooks/the-secret-to-joyful-giving/ Wed, 06 Nov 2024 03:53:22 +0000 https://foundationsource.com/?p=3992 The post The Secret to Joyful Giving appeared first on Foundation Source.

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YOU CAN TAKE ADVANTAGE OF TEENS’ GROWING DESIRE TO BE WITH PEERS BY ENCOURAGING THEM YOU CAN TAKE ADVANTAGE OF TEENS’ GROWING DESIRE TO BE WITH PEERS BY ENCOURAGING THEM TO GET INVOLVED WITH FRIENDS.

Older Children

As children enter their teen years, they have an increasing desire for independence, and their influences expand beyond their immediate families to include their school, their peers, their community, and popular culture. To help these older children connect to giving, look for opportunities to grant them agency, especially ones that intersect with these different spheres of influence. Here are a few ideas:

Community Service and Social Activism
You can take advantage of teens’ growing desire to be with peers by encouraging them to get involved with friends, or to make new friends by exploring a cause. Many high schools require students to fulfill a civic service requirement, and college entrance authorities look favorably on such activities. Help teens find volunteer opportunities that satisfy these requirements while enabling them to discover their own interests, like building a skate park or lobbying local officials to clean up a hazardous waste site.

Star-Power Philanthropy
Celebrities are helping to make social action seem not only important, but exciting. Sports figures are also great philanthropic role models for teens who may be looking to heroes for inspiration. For a generation brought up in a social-saturated, brand-conscious world, don’t discount cause-related marketing efforts that set aside a portion of profits for the social good.

More celebrity-fueled inspiration can be found through WE, a charitable and educational organization that provides volunteer travel opportunities, school-based service learning programs, and stadium-filling events (WE Days) that bring together world-renowned speakers and performers with millions of young people to celebrate a commitment to service.

Adults
To forge a personal connection to your giving, pick an issue that has real meaning for you. Would you want to fast-track research for a rare disease that impacted a family member, save your school district’s music education program threatened by budget cuts or clean up a polluted lake in your hometown?

If you need help to identify a meaningful issue, ask yourself:

  • What are my bedrock values?
  • What is most important to me?
  • What am I truly passionate about?

To learn more, check out our tips on how to use values and passion as your giving guide stars.

If you focus on an issue that you find personally gratifying, your philanthropy will not only be more enjoyable, it will also be much more sustainable.

Make It Tangible

Making a difference is more satisfying than making a donation. Here’s how you can ensure that your family sees and feels the impact of giving.

Invest Wisely

A charitable donation isn’t really a “gift”—it’s an investment in change. Before sending a check to a nonprofit or clicking “donate,” visit the organization’s website and see if you can find answers to these questions:

  • Does the organization have a clearly articulated mission statement? Vague, ambiguous intent (“dedicated to making the world a better place”) often leads to vague, ineffectual projects.
  • Does the organization meet a vital need? Look for data on the extent of the issue or problem the organization purports to address. How many people are affected by the problem, and what percentage of those people does the organization serve? Can you tell whether that percentage has increased or decreased over time?
  • How sound is the organization’s approach to solving the problem? Is it based on evidence and solid research?
  • Is this organization unique, or are others doing similar work? To compare nonprofits working in the same area, visit a rating site like Charity Navigator.
  • How does the organization measure success? Although nonprofits often struggle to quantify outcomes, an organization should have more to offer than a few touching anecdotes. Is there tangible evidence that it is succeeding in addressing its articulated goals?
  • Who sits on the board? Ideally, the board should be comprised of a mix of influential individuals and funding “rainmakers” as well as those with expertise relevant to the organization’s mission.
  • Has the organization gotten negative publicity? Even if you suspect that the organization has been falsely or unfairly tarred by controversy, bad publicity in the nonprofit world, whether or not it’s deserved, can compromise an organization’s ability to effectively serve its target population.

Couple Giving With Action

In addition to making a donation, consider volunteering your time, especially as a family. For example, you might make a donation to an animal shelter and then spend a Saturday feeding and caring for the animals. Many shelters specifically need children to handle and play with
their resident animals to help socialize them and prepare them for adoption by loving families.

Put A Face On Kindness

Giving directly to individuals in need can be a powerful experience, and there are lots of ways to do it, especially during the holidays. Participate in your local post office’s Operation Santa program, buying gifts and toys for specific children in need, or serve a holiday meal to the homeless. If you want to make giving to individuals a major focus of your family’s donations, consider establishing a private foundation. The funds in a private foundation grow in a tax- advantaged environment, and the IRS permits private foundations to make grants directly to individuals for disaster relief, medical emergencies and financial hardship.

GIVING DIRECTLY TO INDIVIDUALS IN NEED CAN BE A POWERFUL EXPERIENCE, AND THERE ARE LOTS OF WAYS TO DO IT, ESPECIALLY DURING THE HOLIDAYS.

Make It a Family Tradition

Look for ways to weave giving into your family’s daily life and special celebrations.

At the holiday table and throughout the year, share family stories from your own childhood or even further back in your family’s history. Any experience where a family member learned something about giving—how Grandpa helped neighbors down on their luck, or Aunt Anne planted a community garden—can be shared in the form of a story that will help children feel a sense of belonging to something bigger. As the younger generation begins to live their values, make sure that their stories are also shared, updating your family’s tradition of giving to the present moment.

When giving is personal, connected to your interests and emotions, it’s meaningful. And when your giving connects you to your family and the entire human family, you may find that it’s also profoundly joyful.

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3 Smart Things You Can Do to Manage Risk in Private Foundations https://foundationsource.com/resources/ebooks/3-smart-things-you-can-do-to-manage-risk-in-private-foundations/ Sat, 21 Sep 2024 10:32:10 +0000 https://foundationsource.com/?p=3873 #1 Know these Basics of Compliance First, understand that the IRS holds foundations accountable to ensure their activities serve their...

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#1 Know these Basics of Compliance

First, understand that the IRS holds foundations accountable to ensure their activities serve their charitable mission—not set up as a place to park assets indefinitely without distributing them for charitable purposes. This is why the IRS requires foundations to make their annual returns available to the public, including how much they distributed and to whom. Foundations also have a minimum 5% annual distribution requirement, which they can satisfy by making grants and paying certain qualifying expenses. They also can’t engage in lobbying, electioneering or voter registration drives—although they may undertake advocacy.

Another tip is to watch out for rules around self-dealing because the penalties can be big. The IRS’s self-dealing rules govern transactions between the foundation’s insiders, known as disqualified persons, and private foundations. The self-dealing rules are so strict that they even prohibit transactions that would be beneficial to a foundation, such as a disqualified person’s sale of property to a foundation at a below- market price. Click here to see examples of disqualified persons and the penalties.

Also, the rules around grants to individuals are…complex. For instance, did you know that some types of grants to individuals need IRS approval and others don’t? Two types of grants to individuals that don’t require IRS approval are grants designed to alleviate human suffering, such as those given in the aftermath of a natural disaster, and grants that are made in recognition of past accomplishments, such as an award for writing a brilliant and original poem.

Types of grants to individuals that do require advance IRS approval include:

  • scholarships or fellowships.
  • grants to individuals to achieve a specific objective, produce a report, or similar product that will be delivered in the future.
  • grants made to individuals to improve or enhance a literary, artistic, musical, scientific, teaching or similar capacity, skill, or talent.

#2 Focus On Fraud Prevention

Unfortunately, charity scams are common and often increase after disasters and other emergencies when funders want to get money out the door quickly. The steps involved in preventing bad actors from getting grant funding intended for good works can be daunting, however, the right technology can automate much of this work and alleviate certain risks associated with human error. There are also a few key features to look for—including accounts locking after a certain number of failed attempts. Sometimes the number of failed attempts before lockout is determined according to an algorithm that’s looking at various factors like location or device. It’s also helpful to have a platform with an email notification feature, which can alert you when your contact information has been changed.

There are also “watchdog” organizations like CharityWatch, Charity Navigator, Give, and GiveWell, which can help you beware of fraudsters and fake charities trying to trick well-intentioned donors. Please note that it’s important when considering these tips that if you’re managing grant disbursements using your in-house staff, they should check the process they’re using with their legal counsel. If you’re already outsourcing these tasks or planning to, ensure they’re following these best practices.

TO LEARN MORE CLICK HERE

#3 When In Doubt, Opt For Outsourcing

Understanding the basics of how to avoid risk is a great first step in running a private foundation. But the rules governing private foundations can be tricky to navigate without a seasoned expert there to ensure you remain compliant with IRS regulations. The good news is you can avoid unforeseen penalties and still accomplish your giving goals compliantly by outsourcing your foundation management.

From compliance monitoring and oversight to guidance and consulting, you’ll sleep better knowing that experts are working in the background to handle the details that keep your foundation running smoothly. All that’s left for you to do is the rewarding part: focusing on your philanthropic goals.

READY TO TALK TO A PHILANTHROPIC SPECIALIST?

Schedule a call with us or reach us at 800.839.0054.

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Technology

AMPLIFY YOUR IMPACT
Our tech platform was built with one thing in mind: more effective philanthropy.

  • MDR Tracking
  • Streamlined Grant Workflows
  • Extensive Reporting
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Expertise

YOUR PARTNER IN GIVING
Let us join you on your philanthropic journey with the experience and tools you need to reach your goals.

  • Tax and Legal Specialists
  • Philanthropic Advisory
  • Advanced Grantmaking Support
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Administration

MODERN PHILANTHROPY STARTS HERE
Our tech-enabled solutions make giving – and having a foundation – easier.

  • Grant and Expense Processing
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7 Reasons to Start a Private Foundation Before the Busy Giving Season https://foundationsource.com/resources/ebooks/7-reasons-to-start-a-private-foundation-before-the-busy-giving-season/ Tue, 17 Sep 2024 23:40:14 +0000 https://foundationsource.com/?p=3856 The post 7 Reasons to Start a Private Foundation Before the Busy Giving Season appeared first on Foundation Source.

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Reason 2:

You’ll enjoy significant tax advantages.

If you establish and contribute to a private foundation before the end of the tax year, you’re eligible for a qualified charitable deduction of up to 30% of your adjusted gross income. This is especially beneficial in years when you have excess income or realized capital gains.

Speaking of which, you may also be able to reduce your capital gains taxes by donating appreciated assets, such as unrestricted stock, to a private foundation instead of selling them. If you later decide to sell the assets through your foundation, you’ll be responsible for a nominal excise tax of 1.39% on their net capital gains instead of regular capital gains.

Additionally, when you contribute assets to a private foundation, they’re excluded from your estate—and as a result, they won’t be subject to either state or federal estate taxes.

Learn more about the tax benefits of private foundations here.

Reason 3:

You’ll start and secure your family’s legacy.

Private foundations are designed to operate in perpetuity, making them the ideal tool for creating a lasting legacy. When you link your name with your philanthropy through a foundation, it expresses your values and provides a blueprint for future generations to carry your charitable vision forward. Plus, the State of Delaware’s database, a preferred location for the incorporation of foundations, has limited names…so the sooner you can lock yours in, the sooner your legacy will be secured.

Reason 4:

You’ll be able to engage with your family about giving.

If the holidays are family time for you, embrace the opportunity to celebrate and discuss your newly formed foundation with your loved ones. Encourage their involvement by ensuring they are seen and heard, and team up with them to put the foundation to good use during the giving season. Together you can discuss each other’s charitable ideas and visions, agree on priorities, evaluate causes and support your charities of choice. Private philanthropy can be an exciting and fulfilling way for your immediate and extended family members to unify and collaborate. It can create unparalleled memories that cement your family values and create multigenerational dialogue and connection. Visit here to discover how foundations and philanthropy can help you foster family engagement.

Reason 5:

You’ll be ready to help during the busiest charitable time of the year.

Year-end appeals from charities are nearly endless during the holidays. Establishing your foundation in advance of the giving season readies you to help as much as you can—long before the chaos sets in. It also affords you valuable time to do your research, such as identifying the best nonprofits to support, so you can allocate your funding and support most impactfully.

Reason 6:

You’ll build awareness of your foundation.

With your foundation established before giving season, you’ll be ready to engage with the myriad charities that will surely solicit your support. While you likely can’t assist all of them, welcome the chance to learn about them and promote your foundation to increase visibility of your charitable focus. Another great way to build awareness? Ensure your good works have a great website.

Reason 7:

You’ll have no annual payout requirement until the following year.

Aside from the year in which they’re established, private foundations are required to disburse an amount of charitable funding each year that’s equal to roughly 5% of their net assets of the previous year. This is known as the “minimum distribution requirement” (MDR).

So the sooner in a calendar year that you start your foundation, the longer you’ll have to prepare thoughtfully before having to meet the MDR.

Why wait?

A private foundation offers you ultimate giving flexibility, powerful tax advantages, unparalleled financial control, opportunity for family engagement, and the ability to create and build a meaningful legacy. If you’re thinking of starting a foundation, why wait any longer? Establish yours before year-end and start making your philanthropic impact.

“Initially, I resisted setting up a private foundation, but Foundation Source has made this not only a relatively effortless process, but also a very enjoyable one. I am grateful that Foundation Source has served a vital role in facilitating the Sievert family legacy.”
Fred Sievert, President, The Sievert Family Foundation

icon-technology-114

Technology

AMPLIFY YOUR IMPACT
Our tech platform was built with one thing in mind: more effective philanthropy.

  • MDR Tracking
  • Streamlined Grant Workflows
  • Extensive Reporting
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Expertise

YOUR PARTNER IN GIVING
Let us join you on your philanthropic journey with the experience and tools you need to reach your goals.

  • Tax and Legal Specialists
  • Philanthropic Advisory
  • Advanced Grantmaking Support
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Administration

MODERN PHILANTHROPY STARTS HERE
Our tech-enabled solutions make giving – and having a foundation – easier.

  • Grant and Expense Processing
  • Compliance Monitoring
  • Tax Preparation and Filing

We’re here to help.

We can help you create a private foundation in less than a week. Schedule a call with us or reach us at 800.839.0054.

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Driving Change https://foundationsource.com/resources/ebooks/driving-change/ Thu, 07 Mar 2024 23:43:54 +0000 https://foundationsource.com/?p=3410 ENTREPRENEURIAL PHILANTHROPY STANDS THIS CONVENTIONAL WAY OF DOING PHILANTHROPY ON ITS HEAD: IT’S NOT ABOUT FUNDING NONPROFITS; IT’S ABOUT SOLVING...

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ENTREPRENEURIAL PHILANTHROPY STANDS THIS CONVENTIONAL WAY OF DOING PHILANTHROPY ON ITS HEAD: IT’S NOT ABOUT FUNDING NONPROFITS; IT’S ABOUT SOLVING SOCIAL PROBLEMS. MOREOVER, IT PUTS YOU DECISIVELY IN THE DRIVER’S SEAT.

You pick a problem that you think is worth fixing. Then, you figure out the best ways to attack that problem, and, instead of putting out a “help wanted” sign and inviting all comers to apply, you go out and find the best organization or person to carry out your agenda.

As you might imagine, this “funder knows best” mode of philanthropy has as many detractors as it does proponents. Its critics contend that this approach gives too much power to funders and disenfranchises nonprofits, treating them like mere contractors or vendors, hired to carry out the funders’ ideas. Of course, the road less traveled is rarely the smoothest.

Obviously, this funder-directed approach isn’t for everyone. However, if it appeals to you, here are some suggestions to get you started.


Check Your Oil and Tires

Before you begin your journey, you need to conduct a thorough self-assessment to inventory the advantages that could make you a successful social innovator. Are there certain areas where you are uniquely qualified to make a difference? What attributes and skills do you bring to the table? After all, when it comes to achieving social impact, dollars aren’t necessarily the only—or even the most important—asset. We’ve seen countless examples where smaller funders, by virtue of their business know-how and professional connections, were able to accomplish goals that would even elude professional staff at billion-dollar foundations.

Take stock of the resources that you, your family, and your network of contacts might have:

  • What unique expertise and special talents do we have?
  • What issues do we truly understand?
  • What important contacts and connections do we have that can help us?
  • What’s our name recognition/credibility/reputation?
  • How much time and energy do we have to devote to our cause?
  • What level of assets can we afford to commit?

ARE THERE CERTAIN AREAS WHERE YOU ARE UNIQUELY QUALIFIED TO MAKE A DIFFERENCE? WHAT ATTRIBUTES AND SKILLS DO YOU BRING TO THE TABLE?

The next step is to choose a focus for your philanthropy on an issue that builds upon your strengths. How you spend your money is ultimately more important than how much you spend. Although your initial instinct might be to think of big, intractable problems like poverty, hunger and disease, you’ll be more effective if you pick an issue that has personal resonance, such as fast-tracking research for a rare disease that ravaged a beloved family member, saving a school district’s music education program threatened by budget cuts, or cleaning up a polluted lake in your hometown.

By championing an issue emanating from your own life experiences, you not only expand the menu of pressing social issues that receive attention, but may possibly address “orphaned” issues that have been overlooked by other funders or are too controversial for government or businesses to tackle. In thinking through where you can make a decisive difference, ask yourself:

  • What makes me mad? “Every child in this country should be able to go to school without fear of being shot.”
  • What gets me fired up? “When I see a veteran reduced to homelessness, it just drives me crazy!”
  • What do I think is really insane? “Why do we keep buying bottled water?”

YOUR “LIGHTBULB” MOMENT

Philanthropic inspiration can strike when you least expect it. Let’s say that you are coming home from work, and while you’re on the highway, a car buzzes by you at breakneck speed, coming within inches of sideswiping you and then barreling ahead, swerving in and out of lanes. It seems ridiculous that you must take your life in your hands every time you get on the road. This time you are going to do something about….

THE EPIDEMIC OF ROAD RAGE!


Find Your Ignition Switch

Now that you have your issue in mind, you’re ready to take the next step. For the same reasons you wouldn’t embark on a long road trip based on outdated GPS software, don’t start your philanthropic journey without getting up to date on your chosen issue.

To get a handle on the contours of your chosen issue, go on a listening tour to interview a handful of individuals who are most knowledgeable about your topic. Undertake a literature review. Make effective use of consultants. Talk to other funders. You’ll want to know who else has been working on the problem, what’s already been done, and what impact that work has had. Not only will you avoid wasting money on ineffective approaches or duplication of other efforts, but you might find some likely partners and allies.

CAUTION: Don’t delegate the lion’s share of your due diligence to potential grantees. Although it’s a great idea to solicit input from those on the front lines, remember that it’s hard to get a candid assessment from people who may want your money. To get a more accurate picture, you’ll need to get input on the issue or problem from a broader spectrum of perspectives, particularly those directly impacted by your issue or problem.

GET A BIRD’S EYE VIEW

Now that you’ve decided to embark on the issue of road rage, you will want to know more about its dimensions, extent and history. In order to plot an informed, actionable strategy, you’ll need to find out:

  • What do we know about road rage? What don’t we know?
  • How many people does it impact?
  • Is road rage more common in certain parts of the country than others?
  • Are some people more prone to road rage than others?

Update Your GPS Software

Just like success in business, success in philanthropy is dependent on situational factors such as timing and market conditions. To what degree is the environment receptive to and ready for change? Some issues are ripe for action because people are aware of the problem, and they’re concerned about it. Other issues aren’t even on their radar. If you choose to work on the latter type, you may have a long and bumpy road ahead of you. You’ll have to put effort and money into educating relevant audiences that there is a problem before you can put money and effort into solving it. To determine if an issue is ripe for action, you’ll want to assess:

  • SOCIAL URGENCY: Is this problem compelling enough to mobilize others around your cause? Is this problem a high priority for influential players?
  • FEASIBILITY: Is this a problem that can be solved by philanthropic dollars?
    (After all, not all problems can be solved with money.) Does the problem need significant groundwork or research before moving ahead can even be contemplated?
  • STAGE: How ripe is the problem for a solution? Are people aware of this issue, or do we have to work to put it on the public agenda? Is the issue at a “tipping point” where just a few dollars will result in dramatic change? How long would it take for the problem to be resolved?

Check Road Conditions

Set Your Destination and Mileposts

Because vague goals often lead to uncertain results, it’s critically important to define your desired outcome, your programmatic endpoint, and all of the intermediate goals along the way. There’s nothing wrong with taking on a problem with a 20-year solution horizon—or even one that might not be solved in your lifetime. However, if your ultimate goal is off in the distant future, it’s difficult to tell if you’re making significant strides in the here and now. Therefore, before you begin your work and before you commit a single dollar, define your ultimate goal in very specific detail, and set specific mileposts that will help you mark your progress. Setting a 3–5 year goal will focus your attention and efforts on what you can reasonably accomplish in the near future. Because entrepreneurs are often energized by working toward attainable, near-term goals, some only pick problems where they can make a significant, tangible difference in five years.

Ask yourself:

  • What change do we ultimately want to bring about? What is our desired outcome?
  • What sort of situation do we want to see in 3–5years? What is our five-year goal?
  • When will we declare success? (short-term and long-term)
  • What will success look like? What are the leading indicators?
  • When should we see measurable progress? How much progress is enough?
  • When are we willing to abandon efforts that are not producing results?

THE FIVE-YEAR PERFORMANCE TEST

What would your five-year goal look like for eradicating road rage?

The more specific and realistic your goal, the more likely you are to know if you’ve achieved it. In this case, you would want to take into account the current number of accidents caused by road rage and the impact you could reasonably expect to attain. For instance:

In five years, we will have achieved a 30 percent reduction in the incidence of fatal and serious motor vehicle accidents caused by anyone operating a motor vehicle in an offensive, hostile or belligerent manner, thereby creating an unsafe environment for the motoring public.

Now that you have set goals, it’s time to figure out how you’ll accomplish them. Most problems have multiple facets that present different potential avenues of attack. For example, if you’re planning to eradicate a disease, you could concentrate your efforts on prevention (e.g., a vaccine), treatments or the discovery of a cure. Similarly, if your goal is to eradicate road rage, you could decide to work on preventing the problem by educating new drivers, work to treat it with better police enforcement or “cure” it by researching the triggers of vehicular violence. So, how do you choose the right approach?

First, you’ll want to review everything you’ve learned about your issue and examine the impact and cost of the various interventions that have already been tried. Next, you need to make hard decisions about which approach you want to pursue, comparing the relative merits of various options. Develop an argument why you chose one course of action over another. For example, if your research reveals that most road rage incidents involve young, newly licensed drivers, you might decide that incorporating a reckless driving module into existing driver’s education classes might be the best way to intervene. However, if you discover that the same drivers who commit incidents of road rage are also more likely to have racked up two or more traffic violations on their records, perhaps you’d get better results by focusing on enforcement.

THE SHORTEST DISTANCE IS A STRAIGHT LINE

The right approach connects the solution to the heart of the problem. Invest in the approach that will produce the greatest number of gains for the least amount of money and effort. Pick the low-hanging fruit. Ask, “Where can we have the greatest impact? Where will we get the biggest bang for our buck?”

Find Your “On Ramp”

Using All Your Gears

Now that you’ve determined what you want to do, it’s time to focus on how you’re going to do it. Fortunately, with a private foundation, there are almost limitless tactics at your disposal. Therefore, to reach your goals, there’s no need to confine yourself to “plain vanilla” grants. Instead, consider a whole range of options: advocacy, media campaigns, awards and scholarships, program-related investments, research or polling, litigation, demonstration projects, coalition building, documentary film, and much more.

However, just because you can do all of these creative things with a private foundation, it doesn’t necessarily mean you should. Some funders fall into the trap of chasing innovation, whatever is currently touted as the grantmaking fad du jour (e.g., microfinance, prize philanthropy), instead of pursuing efficacy. Remember that your goal isn’t to find the “trendiest” philanthropic approach as much as the “right” philanthropic approach. You want to choose the tactics that best match your problem, its stage and the conditions on the ground.

GO OFF-ROADING

Once you’ve decided how you want to approach your issue or problem, it’s time to consider specific tactics and vet their pros and cons. To combat road rage, you might consider:

  • Research into the triggers of road rage incidents
  • Education programs for new drivers
  • Televised public service announcements
  • Graphic billboards illustrating the deadly consequences
  • A documentary film about vehicular violence
  • Digital video cameras and lasers to record violations
  • A motorist call-in line to report reckless drivers
  • Legislation aimed at punishing aggressive drivers
  • Public advocacy for increased enforcement
  • Increased penalties for offenders

Depending on the scope of the issue and the number of viable strategies required to resolve it, you might find it advantageous to collaborate with other funders, allowing each partner to work on a different part of the problem, thereby reinforcing each other’s efforts. For example, while you focus on raising public awareness by waging a dynamic media campaign, a different funder might work on legislative changes.

Ask yourself, “What parts of the solution can we implement alone? What parts will require the efforts of others?” And remember that for all its potential advantages, successful collaboration requires exquisite (and exquisitely difficult) coordination. All funders will need to work in concert to develop a coherent strategy that fills gaps, overcomes barriers and exploits opportunities. Getting everyone to agree on that overall strategy and then execute it isn’t always simple—especially if you’re trying to bring consensus to a group of other visionary, strong-willed, entrepreneurial philanthropists.

ASK YOURSELF, “WHAT PARTS OF THE SOLUTION CAN WE IMPLEMENT ALONE? WHAT PARTS WILL REQUIRE THE EFFORTS OF OTHERS?”

BENEFITS OF THE HOV LANE

Let’s say that you’ve chosen to raise public awareness of road rage by erecting graphic billboards that show the consequences of motor vehicle assault in full, gory detail. Even if this is an excellent strategy to grab public attention, and you can bring considerable resources to bear, road rage, like most problems, is a multi-faceted issue. Your strategy might work well to generate attention to the issue of road rage, but if other funders aren’t working on other strategies to resolve this issue, how much impact can you realistically expect?

Passenger Van or Motorcycle?

Finalize Your Trip Plan

Now that you have developed the general outline of your strategy and decided on the specific tactics to make traction on your issue, it’s time to commit your plan to writing.

Think of this as a business plan that describes the current situation and your proposed outcome. What are the main causes of the problem? What obstacles will need to be overcome? What is your theory of how the issue can be fixed through your chosen intervention? What time and resources will be needed? What foreseeable events (positive or negative) could affect your ability to make traction on the issue? What different circumstances might unfold?

Once you’ve formulated your action plan, hand it over for objective feedback from those with different perspectives, especially potential naysayers and skeptics. Being told that your plan has shortcomings, gaps in logic or relies on leaps of faith is discouraging, but if you can revise your plan to address these criticisms and resolve any inconsistencies, you’ll be better poised for success.

ONCE YOU’VE FORMULATED YOUR ACTION PLAN, HAND IT OVER FOR OBJECTIVE FEEDBACK FROM THOSE WITH DIFFERENT PERSPECTIVES.

Now it’s time to find organizations and people to carry out your strategy. It’s likely that you will be working with nonprofit partners, but don’t limit yourself. We’ve noticed that entrepreneurial philanthropists don’t necessarily make a distinction between the nonprofit and for-profit sectors in effecting change. If they think they can do the most good by supporting a for-profit company rather than a public charity, they do it. The key is to pick the best partners to get the job done.

Whether you’re recruiting an independent consultant, hiring a public relations firm, giving a grant to a for-profit business, or funding a nonprofit partner, it pays to remember that the “who” can be every bit as important as the “how.” The best organizations have the best leaders, so you’ll want to really investigate your potential partners to make sure you are entrusting your vision and funds to someone you know can deliver.

TAKE TURNS AT THE WHEEL

Entrepreneurial philanthropists take a portfolio approach to philanthropy with each grant and expenditure representing one step in a larger, coordinated strategy. Therefore, each component of your strategy must be assigned to the organizations and individuals best suited to carry it out. For example, you might work with a documentary filmmaker to raise awareness about the hazards of road rage, a consultant to help you research behavioral triggers to aggressive driving, a public relations firm to handle a billboard campaign, and a for-profit company to develop real- time traffic monitoring to identify dangerous drivers.

Invite the Perfect Traveling Companions

You can’t determine whether an intervention was successful unless you evaluate your efforts. But don’t wait until you’re wrapping up your efforts to begin your assessment as that’s effectively nothing more than a postmortem. You don’t want to ask, “How did we do?” Rather, you want to continually inquire, “How are we doing? Is it working? What changes do we need to make?” To help you steer your work, establish mechanisms for real-time monitoring that commence at the inception of your effort and are sustained throughout.

Although monitoring your impact is of critical importance, beware of “metric madness”—
the tendency to collect reams of data in the mistaken belief that “more is more.” In actuality, collecting too many variables can obscure the important ones that you identified when you set your mileposts while siphoning off energy and time. Instead of chasing yet more data points, aim to collect “good enough” information that enables you to gauge your progress.

Finally, it’s imperative that you react to results, not just collect them. Remind yourself that when you’re not getting the results you anticipated, or if you uncover emerging and unanticipated opportunities, having the flexibility to change course is a strength, not a weakness.

BEWARE OF “METRIC MADNESS”—THE TENDENCY TO COLLECT REAMS OF DATA IN THE MISTAKEN BELIEF THAT “MORE IS MORE.”

Was It Worth the Gas?

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Tips for Giving to Different Types of Organizations https://foundationsource.com/resources/ebooks/tips-for-giving-to-different-types-of-organizations/ Wed, 28 Feb 2024 18:32:50 +0000 https://foundationsource.com/?p=3378 The post Tips for Giving to Different Types of Organizations appeared first on Foundation Source.

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CHAPTER 1

Granting to A LARGE ORGANIZATION

Find Your Point Person
As a funder, once you identify an organization you want to support, what’s the next step? In order to learn more and get the information you need to make a grant, you need to talk to the right person at the organization.

When considering a grant to a large institution, it’s a best practice to talk to the foundation’s relations staffer and not the staff person soliciting individual gifts. These types of organizations have a big development staff who work on fundraising, and they specialize in different types of funders.

Make sure you reach out to the staff member whose primary role is working with private foundations.

Also keep in mind that foundation gifts and HNW gifts are different. With foundation gifts, there are typically proposals, grant agreements and recognition for the foundation. In addition, private foundations need specific information to ensure that the grant meets compliance needs before the grant is made. When it comes to HNW gifts, the individual writes a substantial check and the transaction is done—they’re not asking for reports or for any stipulations or programs, in other words. In larger institutions, the staff will understand these nuances in gifts, the process of getting funds from foundations, and what foundations may need for compliance or for their strategic agenda.

The staff who work with individuals might be known as Development Directors, Directors of Alumni Relations or Institutional Advancement Staff. The foundation-focused staff are often Directors of Foundation Relations or a similar role. One staff member may reach out to alumni for checks, while someone else may work with high-net-worth (HNW) individuals or wealthy parents of current students.

Don’t Sign On the Dotted Line
When making grants, it’s always a wise move to use a foundation grant agreement instead of signing a grantee’s pledge agreement. Private foundations benefit from using a grant agreement as it helps them clarify any terms and expectations. Foundations can use grant agreements as the appropriate mechanism for creating clarity when it comes to the terms of the grant, including details about the program and where the money should go as well as reporting and metrics that the foundation wants. Knowing that the grant funding is pending after a grant agreement is signed is also a benefit to the nonprofit organization, so both parties can mutually benefit from a grant agreement.

Sometimes organizations will present a foundation with a grantee’s pledge agreement that has their terms with what they want from the funding. Our experts recommend declining a request to sign a pledge as it may bind your foundation to unwanted or unexpected obligations.

Remember there are many ways to approach grantmaking and it’s easiest when the grantor and grantee can work together in partnership. At Foundation Source, our charity research tools put in-depth information on over one million nonprofits at your fingertips, so you can make informed funding decisions.

A GRANT AGREEMENT is the key document that gives a foundation authority and control over the grant. Once funds are distributed, the transaction is complete. For foundations to protect themselves, be sure to be crystal clear about the terms of the grant upfront.

FS-slashes-35x50-v2FOUNDATION EXAMPLE: Recently, a foundation came to us and asked about this very topic. In this case, a grant recipient presented the pledge agreement as a requirement, but we advised against signing. For example, if the grantee is in a hurry to advertise that money came in, such as to raise funds for an upcoming match or a big event, there are ways to put it in writing that a foundation is working on this grant so that they can talk about it publicly to attract other funders.

CHAPTER 2

Funding RETURNING GRANTEES

Find Your Point Person
Many private foundations fund specific organizations multiple times over several grantmaking cycles. Doing so can help continue a particular charitable program or project or simply provide a subsequent round of general operating support.

Since returning grantees are viewed in a different light than first-time grant applicants, foundations often have modified expectations and funding requirements for them. Here’s what we recommend:

Tailor Your Application Process
If you plan to repeatedly support certain organizations, consider making the following changes to your funding application process for returning grantees:

1. Communicate clearly. Be clear about your foundation’s capacity and willingness to repeatedly fund the same grantee. If you have a limit to the number of grants you will make to a single organization, communicate that information up front.

2. Assess charitable impact. Ask for details (ideally both statistical and anecdotal) about the charitable impact the grantee organization made from your previous round(s) of funding. What did the organization achieve? Are its accomplishments remarkable enough to warrant further support?

3. Look for changes. Closely examine the grantee since you originally funded it. Has it grown? Changed staff or board leadership? Is there a greater or lesser need for its services?

4. Avoid overfunding. Examine how much of the grantee’s budget is represented by the funding you’ve provided. Has your support helped attract additional funders or does the grantee rely mainly on you? It’s important to note that if a single foundation provides too much of a nonprofit organization’s funding year after year, the organization risks losing its status as a public charity. Foundation Source clients can obtain further insight into this rule from our Tax and Legal Services team.

5. Streamline your application. For efficiency, simplify your application to request only information that is new or that may have changed since the grantee originally applied for your support. Foundation Source technology offers this tailoring. With one click you can create rightsized electronic applications that request year-over-year data. Returning grantees can receive them automatically in the online GivingHub and complete them with ease. Such efficiency is appreciated by all parties and enables more impactful partnerships with multi-year funding applicants.

For organizations you support repeatedly, modify your funding application to avoid redundancy, assess growth and change and measure impact.

CHAPTER 3

Granting to a NEWLY FORMED NONPROFIT

Before granting to a nonprofit, private foundations often want to see a track record of the organization’s success. But what about funding brand new nonprofits that are just getting off the ground? How can they feel confident with providing seed money?

Research, Lend a Hand & Accept Risk
Foundations can play an integral role in launching exciting and promising nonprofits. Here’s how:

1. Do your research. While it’s too early to measure proven success, you can certainly evaluate a fledgling nonprofit’s action plan, leadership and staff:

  • Does the organization have a sound mission and realistic goals?
  • Does it have a sensible plan of action?
  • Does it have research that validates a need for the services it plans to provide?
  • Do qualified individuals comprise its board and staff? Are their roles clearly defined?
  • Does it have a plan for measuring and reporting its charitable impact?

2. Consider in-kind support. If your foundation has the wherewithal to help a nonprofit beyond funding, consider offering time and resources such as management advice, programming support or hands-on volunteer help. This practice is known as capacity building and it focuses on improving a nonprofit’s overall systems and needs, such as how it might develop in size, efficiency and effectiveness through improved leadership, communications, fundraising and/or technology. It can be used to help nonprofits of any age, not just startups.

Examples of capacity building include:

  • Strategic planning and organizational development
  • Governance and leadership evaluation and development
  • Succession planning
  • Volunteer program development
  • Technology assessment and upgrade
  • Developing a communications and/or adaptive fundraising plan
  • Improved financial systems
  • Developing tools for measuring impact

Providing support in these areas can be very beneficial as it enables a nonprofit to improve its performance and achieve greater charitable impact with additional resources and staff it otherwise wouldn’t have.

To provide the support, your board members can do so themselves if they have applicable knowledge to share, your foundation can hire experts to advise the nonprofit or it can issue a capacity building grant to the nonprofit to fund the required assistance.

3. Be comfortable with risk. Risk for a foundation may mean that grantors are unsure of whether their grant will achieve goals set by the
grantee or contribute to their foundation’s overall philanthropic goals or mission. Newly formed nonprofits often take innovative approaches to their work which can require experimentation that sometimes just doesn’t pan out. However, even when a grant doesn’t achieve a higher-level goal, the gift almost always creates positive change in the world anyway.

While helping to launch an aspiring nonprofit has its risks, the rewards will likely be far greater, especially when charitable impact is achieved. Offer your support with careful forethought and enjoy the experience!

Foundations can play an integral role in launching exciting and promising nonprofits. Whether you support them with funding or in-kind assistance, research them thoroughly and be comfortable with the risk.

CHAPTER 4

Funding GRASSROOTS ORGANIZATIONS

Many private foundations like to support grassroots organizations to make an impact locally and meet the immediate needs of a community. These organizations are often smaller and can have very different operations than large institutions, so it’s important for foundations to set their expectations accordingly. Here are some effective ways to approach funding a grassroots organization.

Right-Size Your Grant Application
Staff at small nonprofits wear many hats, so helping them maximize efficiency can be a welcome approach. Consider right-sizing your grant application requirements to omit the need for a cover letter and to ask only short-answer questions vs. long narratives. Also, request only the information that would help you decide about a grant or meet compliance requirements. It would also help to accept relevant “duplicate” proposals that the grantees submitted to other funding organizations. Doing so will save them time by enabling them to repurpose their work. Lastly, remember that you can usually find substantial information on the grantees’ websites that you would then not need to request on your application.

Forgo Personalized Attention
Especially during busy times like the winter holidays, grassroots organizations must focus on accomplishing the work that their funders are supporting. While they are grateful to receive support, sending individual acknowledgements of gifts or invitations to site visits may strain their limited time and resources. You can help ease their workload by letting them know you don’t need special thanks. They will appreciate it!

Make General Operating Grants
Grants can be made as general operating support or for a specific purpose. General operating support is particularly treasured by nonprofits of all sizes, including grassroots organizations, because it can be used as they wish, either to pay basic expenses that help keep the lights on, launch a new program, or address new or unexpected needs such as a sudden call for emergency aid.

While general operating grants might not seem as meaningful as funding a specific charitable initiative, consider making them—especially to grassroots organizations that are typically short-staffed with limited resources. You would be helping them ease their administrative burdens and affording them more time to focus their fundraising on programming, ultimately enabling them to make a greater philan- thropic impact.

Supporting grassroots organizations can be incredibly rewarding, particularly if your foundation wants to directly effect change on a local level. By adapting your funding approach to meet their specific needs and capabilities, you’ll be sure to enjoy the process and outcome.

Grassroots organizations are typically small and short-staffed. Help them maximize efficiency by streamlining your funding application, forgoing non-essential communication and granting them flexibility in how they use your funding.

QUESTIONS? WE’RE HERE TO HELP!

Our Philanthropic Advisory Services team has extensive experience in partnering with foundations. Foundation Source clients have access to customized advisory services, tools and resources that enable foundations to maximize the impact and efficiency of their philanthropy. To learn more, call 800.839.0054 or send us an email at info@foundationsource.com.

GET EXCLUSIVE ACCESS TO EXPERTS

Our Philanthropic Advisory Services are available as add-on engagements for current and new Foundation Source clients. Whether you choose an individual, dedicated session with our subject matter experts or want to join like-minded peers in a small group setting, our virtual engagements are here to support your foundation’s unique needs and help you grow, adapt and thrive.

READY TO TALK TO A PHILANTHROPIC SPECIALIST?

Schedule a call with us or reach us at 800.839.0054. Together, let’s #begiving.

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The Foundation of a Philanthropic Family https://foundationsource.com/resources/ebooks/the-foundation-of-a-philanthropic-family/ Sun, 26 Mar 2023 06:36:47 +0000 https://foundationsource.com/?p=2313 Here’s how having a private foundation has helped our clients achieve five distinct, family-building objectives: 1. Instill Values and Traditions...

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Here’s how having a private foundation has helped our clients achieve five distinct, family-building objectives:

1. Instill Values and Traditions

Involving children in your philanthropy is an essential part of ensuring that your family’s charitable legacy endures. The process of working together as a family can instill philanthropic values that last a lifetime. The family foundation can produce generation upon generation of individuals who are committed to making a difference. A dedicated philanthropist who comes from several generations of inherited wealth explained the roots of his passion for giving this way:

It’s simple really…that’s how my brother and I were brought up. We were taught that caring for the welfare of others was part and parcel of being a good citizen. Over time, giving back just became a habit…as natural as brushing our teeth.”

2. Maintain Family Ties

In our increasingly geographically dispersed society, the family foundation can be the glue that maintains connections as family members scatter across the country or even the globe. Annual and quarterly meetings provide a “non-Thanksgiving” reason for the family to meet, talk, and share how they might make a difference. As one client in her 70s told us:

If Dad hadn’t left us the family foundation, I would never see my brother at all! Now we have an excuse to meet and work on things that are meaningful for us both. The foundation has enabled us to connect with members of our family who we barely even knew existed.”

3. Deepen Social Consciousness

The rapid pace of modern life offers few opportunities for families to work together on significant issues that are meaningful to them. Competing priorities—work, kids’ activities, social obligations, exercise, entertainment, and travel—make it difficult for families to find time to talk about things that matter, let alone take action on those issues. For many families, the private foundation becomes the “hearth” around which multiple generations gather to discuss problems they would like to see resolved. In the process, family members get to know each other on a whole new level—moving conversations beyond “what did you do today?” to discussing issues truly important to the family. This is precisely what happened when one grandfather took his grandchildren on a site visit:

My grandkids didn’t have a clue what child abuse was…they thought it was when their mom and dad yelled at them for being late to school. I took them on a site visit to a children’s crisis center. When the executive director told them about cigarette burns, being locked in a closet over the weekend, they couldn’t stand it…they insisted that we do something to help these kids with
our foundation.”

4. IncreasePersonalFulfillment

The accepted logic has always been that a more highly functioning family is more likely to engage in significant and effective philanthropy. One study demonstrated that the inverse is often true as well: good philanthropy spawns healthy families.1 The very act of giving can actually make us happier. In a classic exercise, psychologist and researcher Martin Seligman asked his students to engage in one pleasurable activity and one philanthropic activity and then write about both. According to the students’ accounts, the perceived aftereffects of the fun activity (watching a film, eating ice cream) paled in comparison to the altruistic venture (volunteering in a soup kitchen). Why was this? The research indicated that the process of giving took the students outside themselves. The total engagement and loss of self-consciousness they experienced when helping others had a stronger and more lasting impact than the short-lived stimulation of a “fun” activity. This principle is further illustrated by a story, told to us by a client whose family had an annual tradition of adopting a needy family and giving them a Christmas tree and gifts:

We started this tradition when my daughter was nine. At age 12, she turned to me and said, ‘Mom, instead of giving me presents for Christmas this year, can you use that money to adopt a second family?’ I was pleased but surprised, so I asked her why. She said, ‘It felt so good last year hearing that little boy tell his parents that it was the best Christmas they’d ever had. I just want to feel that way again!’”

5. Develop Skills, Knowledge, and Awareness

Involving the younger generation in the foundation can build practical competencies such as leadership, teamwork, investment management, facilitation skills and social awareness. While the family foundation can provide significant opportunities for career development to young adults, even school-age children can benefit from the opportunity to apply their developing skills. One client was thrilled to see her 11-year-old daughter take the popular idea of donating birthday gifts to the next level. Here we see her enthusiastic foray into philanthropy simultaneously touching on the areas of leadership, fundraising, collaboration, financial planning, and even results measurement—impressive for a fifth grader!

After the rewarding experience of donating one of her gifts from her 10th birthday, my daughter wanted to give all of her gifts to charity on her 11th birthday, but by leading her own fundraising efforts this time. She gave a speech at her school to raise funds for additional gifts. Then she wrote to her grandmother asking her to match the over $400 she had raised at school. With almost $900 in hand, she went shopping with us for toys for the pediatric cancer ward of a nearby hospital. I took her to a toy store that was going out of business to make the most of the funds raised.

Together, we brought a gigantic load of toys to the hospital. Later, she was thrilled to receive a letter from the hospital with pictures of children enjoying the gifts, as well as the news that some of the toys were now riding in ambulances to pacify children involved in emergencies.”

Many of our clients find that their foundations become a precious family heirloom. Because they can be set up to exist in perpetuity, they are passed from one generation to the next as an enduring legacy of compassion, generosity, and love.

Why Foundation Source?

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Technology

AMPLIFY YOUR IMPACT

Our tech platform was built with one thing in mind: more effective philanthropy.

  • MDR Tracking
  • Streamlined Grant Workflows
  • Extensive Reporting

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Expertise

YOUR PARTNER IN GIVING

Let us join you on your philanthropic journey with the experience and tools you need to reach your goals.

  • Tax and Legal Specialists
  • Philanthropy Advisory
  • Advanced Grantmaking Support

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MODERN PHILANTHROPY STARTS HERE

Our tech-enabled solutions make giving – and having a foundation – easier.

  • Grant and Expense Processing
  • Compliance Monitoring
  • Tax Preparation and Filing

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Raising a Generous Generation https://foundationsource.com/resources/ebooks/raising-a-generous-generation/ Sat, 12 Nov 2022 05:59:48 +0000 https://foundationsource.com/?p=1799 Start Young Children as young as three or four can learn about the value of good works. Young people this...

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Start Young

Children as young as three or four can learn about the value of good works.

Young people this age are just beginning to realize that the world extends beyond “me” and even beyond “Mom and Dad.” This is the age when children develop a sense of empathy and awareness of other people’s feelings, so it’s important to take advantage of this window of opportunity. The exciting discovery of their expanding world can be a magical time—a perfect opportunity to introduce children to the joys of helping others.

MODEL PHILANTHROPIC BEHAVIOR

Young children look to their parents for clues about how to interact with the world, taking careful note of how society responds to the elderly, homeless, disabled, or the seriously ill. Watching Mom and Dad engage in charitable activities reinforces the perception that your family values acts of generosity. The more the notion “this is what our family does” is reinforced, the better. Bring your children along when you provide books to a homeless shelter, shovel an elderly neighbor’s driveway, or donate used toys and clothing.

READ BOOKS ABOUT GIVING

A philanthropic mindset can be developed at story time by reading books about giving. Kids need role models and examples that inspire them. Stories with a theme of “giving back” such as B.G. Hennessy’s book, Because of You (Candlewick Press, 2005), underscore the importance of helping others:

You can also use books to answer young children’s questions about social issues, using the opportunity to clear up any misconceptions about what they’ve seen or heard, such as: “Why did that man ask you for money? Why is that lady sleeping on the park bench?” At Foundation Source, we are happy to share our extensive reading list of age-appropriate books with themes of giving to help raise a child’s social awareness.

DRAW PICTURES

You can encourage young children’s charitable instincts by asking them to create pictures of what they would do to make the world a better place. Begin by asking them questions: “What things are you thankful for? What makes you happy? What makes you sad? What can you do for people who aren’t as lucky as you?”

SHARE FAMILY STORIES

Children love to hear about the family’s history of giving. Share family stories from your own childhood or even further back in your family’s history. Any experience where a family member learned something about giving—how Grandpa helped neighbors down on their luck, or Aunt Lila planted a community garden— can be shared in the form of a story that will help children feel a sense of belonging to something bigger.

Growing Up

For school-age children (7 – 12 years old), family is central.

This is the age when they truly want to do things with their parents and siblings, so take advantage of this opportunity with them. Find areas of giving that genuinely excite them and enable the whole family to participate.

START WITH THEIR INTERESTS

The motivation to give is often sparked by a child’s own experience. Encourage children to talk about what makes them happy or what is important to them personally, and think about ways to share these things with others. For example, one child might choose to donate a favorite shirt or blouse that she has outgrown to disaster relief. Another child might give toys to a hospital where he had his tonsils out. The more children personally identify with their donations, the more you’ll cultivate their charitable impulses.

FAMILY PROJECTS AND VOLUNTEERING

Family volunteering can foster a larger sense of community participation and commitment. Choose an activity that matches your family’s interests—whether you like to participate in athletic activities like bike-a-thons, swim-a-thons or charity races—or prefer to work on community projects such as cleaning up a playground, beach, or park. Participation in a community project allows kids to do good while meeting and working alongside those who benefit from their efforts.

CREATE FAMILY RITUALS

Whether it’s cooking a meal for the homeless on Sundays or sharing a moment from the week where someone made a difference, regular rituals that are shared by the entire family help create a tradition of giving. Carol Weisman, the author of Raising Charitable Children (F.E. Robbins and Sons, 2006), recommends using birthdays, anniversaries, and other special occasions as opportunities to teach children the joys of giving. You can have your child phone an uncle on his birthday and ask what charitable act he’d like her to do in his honor. Or you could set aside a day to celebrate a relative’s special accomplishment or commemorate a tragedy that has touched the family. The idea is to create activities that become part of the family legacy.

INCLUDE CHILDREN IN YOUR DECISIONS ABOUT CHARITABLE DONATIONS

Since children learn best by imitation, set aside a special time to discuss whom you plan to give to and why. To make this activity more meaningful, you can point out organizations that hold special significance to the family—the hospital where Grandma stayed, or the wildlife refuge where the family hikes in the summer. Let children in on topics you are personally concerned about such as the plight of an endangered species or the demolition of a local historical landmark.

ENCOURAGE THEIR OWN CHARITABLE DONATIONS

To reinforce the idea of saving some of their own funds to help others, some families create a “Spend, Save, and Give” box with three compartments that allow children to allocate their allowance accordingly. Some families match their children’s charitable savings, so that they can do even more. Foundation Source clients use our online “Grant Certificates” to enable their children to make grants up to a specified limit to organizations they choose.

Teens

Teens typically start asserting their independence from the family, preferring to spend time with their peers.

But charitable pursuits needn’t go by the wayside at this age. As young people develop a more expanded world view, philanthropy can help them discover their place in it and their power to make a difference.

COMMUNITY SERVICE AND SOCIAL ACTIVISM

You can take advantage of teens’ growing desires to be with peers by encouraging them to join social venture organizations with friends or to make new friends by getting involved in causes they would like to explore. Many high schools require students to fulfill a civic service requirement in order to graduate (and college entrance authorities look positively on such activities). Help teens find volunteer opportunities that satisfy these requirements while enabling them to discover their own interests, like building a skate park or lobbying local officials to clean up a hazardous waste site. The idea is to find activities that build their confidence, so that they can make a difference.

STAR-POWER PHILANTHROPY

Celebrities like John Legend, Beyonce, and Ellen DeGeneres are helping to make social action seem not only important, but exciting. Sports figures are also great philanthropic role models for teens who may be looking to heroes for inspiration. For a generation brought up in a media-saturated, brand-conscious world, don’t discount cause-related marketing efforts such as the TOMS’ “One for One” movement, Warby Parker’s “Buy a Pair, Give a Pair” campaign, or MAC Viva Glam Lipstick. Granted, each has a commercial component but by raising teens’ social awareness, these efforts can be a springboard for their participation on the foundation.

TECHNOLOGY

Technology has become the primary method modern donors use to network and obtain information—and no one understands social networking, mobile technology, and interactive media better than this current generation. Although Foundation Source’s easy-to-use online console enables teens and their parents to collaborate online in managing the foundation’s activity, there are plenty of ways that tech-savvy teens can leverage their skills to make a difference. Get your teens involved in the foundation by inviting them to promote causes by designing websites, taking photos and digital video, networking with friends across the globe, and writing, podcasting, and tweeting.

INSPIRATION

Foundation Source clients in search of inspiration for the next generation have a terrific resource at their fingertips: our in-house Philanthropic Advisors. These experts can offer suggestions for cultivating a teen’s growing social consciousness and involvement. Their guidance is based on their professional experience advising foundations of all sizes and is drawn from more than 1,650 of our own clients.

College and Young Professionals

Young adults are branching out at this stage, often living far from home and immersed in the demands of first jobs or graduate/professional schools.

Time is often the most precious commodity for this age group, and their participation in family philanthropy may su er. However, if you have a foundation, you can offer attractive opportunities that help forge an enduring commitment.

A SEAT AT THE TABLE

Becoming a board member of a family foundation is a lot like acquiring a stake in a family business: It’s an honor, a privilege, and a big responsibility. That’s why it’s important to make joining the foundation board a significant occasion. Some families invite the next generation to join the foundation board when they reach a certain age. Others wait until specific milestones have been achieved, like attending a specified number of board meetings or volunteering a certain number of hours. Whatever criteria you choose, make board membership an important, highly anticipated event, and mark it by issuing a formal invitation.

FOUNDATION APPRENTICESHIP

To prepare the next generation for board duties while deepening their commitment, many families begin with apprenticeship programs, pairing young people with more experienced board members to act as mentors. One-on-one relationships with people they admire and respect can provide a meaningful introduction to the foundation.

The mentors can teach their protégés about the foundation and its work while helping them to explore how their unique contributions can enliven and invigorate the foundation.

FORMAL TRAINING

In addition to creating training opportunities within the foundation, consider giving young people a chance to learn about philanthropy with their peers, independent of the foundation.

Listed below are a number of good training resources devoted to youth philanthropy:

  • 21/64 (www.2164.net) is a nonprofit organization that specializes in intergenerational transitions. They bring young philanthropists together to discuss their family legacies and next-generation issues.
  • Resource Generation (www.resourcegeneration.org) is a network comprised of young people of wealth that provides education and resources to philanthropists and activists with progressive values.
  • The Council on Foundations (www.cof.org) runs next generation retreats for foundation members ages 18 – 35 at its annual family foundation conference.
  • Emerging Practitioners in Philanthropy (www.epip.org) provides peer support, mentoring and social events for young foundation professionals, foundation trustees, staff at philanthropy support organizations and graduate students studying philanthropy.

EXPOSURE TO INVESTMENT MANAGEMENT

Letting young adults see how the foundation assets are managed and talking to them about the board’s fiscal goals can be a powerful tool for teaching financial basics. Investment expert Paul Comstock points out that the family foundation is the only estate-planning tool that enables parents to observe their o spring’s proficiency
in managing money firsthand. How well young adults manage foundation finances can be predictive of how well they’ll handle their own funds once they are on their own.

GIVE GRANTING AUTHORITY

Providing a small amount of money in the form of discretionary funds offers the opportunity for young adults to connect grantmaking to their own interests. Having their own funds to contribute not only teaches them how to make grants, but also generates new program ideas for the foundation. Foundation Source makes discretionary granting easy. Young people can make grants online from any locale up to their allotted amount. As soon as they’ve reached their discretionary limits, they’re automatically stopped from granting any more.

Conclusion

We believe that bringing family members together to make the world a better place is what family philanthropy is all about.

By involving the next generation in the foundation, you can give them the desire, confidence, and skills they will need to extend your family’s legacy of good works and generosity well into the future.

In closing, we share a final story that we feel captures the satisfaction of raising the next generation to become engaged, passionate philanthropists.

In a city with a rapidly growing homeless population, one client found a way to directly involve his family in his efforts to lend a helping hand. He took his children shopping for basic supplies, using this opportunity to talk about what items might be needed and appreciated by people who don’t have ready access to showers, laundry facilities, etc. Together, they assembled kits that contained soap, shaving cream, razors, deodorant and other toiletries that most of us take for granted. The family kept these kits in the car and whenever they drove by someone who was living on the street, they would personally present the kit. The father remembers:

At first, I gave out the kits while the children watched wide-eyed from the car. Over time, my kids began to yell, ‘Dad, Dad, stop the car; there’s
a homeless person on the corner!’ They would then jump out and offer the kits themselves. The recipients were thrilled by their genuine concern and attention. I was delighted to see the social awareness this activity provided my children. I have no doubt that they’ll grow up to make a real difference in people’s lives.

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10 Rules Every Foundation Should Know About Compliance https://foundationsource.com/resources/ebooks/10-rules-every-foundation-should-know-about-compliance/ Sat, 12 Nov 2022 03:36:58 +0000 https://foundationsource.com/?p=1794 The post 10 Rules Every Foundation Should Know About Compliance appeared first on Foundation Source.

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What to Watch

These 10 things can be sources of trouble for unwary foundations

 

1. Validating the Continuing Tax Status of Charities

Just because a charity attained tax-exempt status from the IRS at one time does not mean that it maintained that status. For example, if the charity does not continue to maintain its broad public support, it may be reclassified by the IRS as a private foundation.

The IRS lists all tax-exempt organizations in IRS Publication 78. (Although some organizations that are considered public charities, such as schools, houses of worship, and instrumentalities of the government, such as parks and municipalities, aren’t listed in this publication.) Foundations may make grants to public charities listed in this publication without exercising “expenditure responsibility,” a multi-step process to ensure grant funds will be used for a charitable purpose only.

But what if the charity’s status had been revoked in an Internal Revenue Bulletin issued since the date of the last publication? If a private foundation makes a grant to an organization that is not a public charity in good standing with the IRS, and does not exercise expenditure responsibility, the foundation may be subject to a penalty, and the grant will not count toward satisfying its annual distribution requirement.

Foundation Source ensures that our clients’ proposed grantees are recognized by the IRS as valid 501(c)(3) public charities in good standing at the time of the grant.

2. Scholarship Grants

Since universities are 501(c)(3) public charities, and grants made to them do not require the advance approval of the IRS, many foundations believe that they can fund a specific student’s scholarship without advance approval from the IRS—as long as the grant is paid directly to the university and not to the student. In fact, this is false.

We can help you design a scholarship program that meets legal requirements and also obtain required advance approval from the IRS.

It is the foundation’s act of choosing the scholarship recipient (instead of having the university make that choice) that triggers the need for advance approval, regardless of whether the funds are paid to the individual or directly to the university. It is only when a foundation funds a university’s existing scholarship program and does not involve itself in the selection process that advance approval by the IRS is not required.

If a foundation wishes to take an active role in selecting scholarship recipients, it must apply for advance approval from the IRS. In doing so, the foundation must determine the group of individuals who are eligible to apply for a scholarship and develop an objective and non-discriminatory plan for selecting the final recipients. If the IRS does not contact the foundation within 45 days of the foundation’s submission of its scholarship plan and procedures, the foundation may begin making scholarship grants.

3. Paying Off Personal Pledges

A common problem arises when a foundation insider makes a personal pledge to a church, synagogue, mosque, etc., and the foundation satisfies that pledge. Since churches are indeed public charities, many foundation personnel incorrectly assume it is perfectly legitimate for the foundation to cover a charitable pledge made by a founder or other board member.

A foundation may make a charitable grant or pledge to a church when that pledge was initiated by the foundation. However, there is a subtle distinction between a foundation making its own charitable grant and a foundation satisfying the personal obligation of a board member or other insider. Insiders are not allowed to obtain a personal benefit from their dealings with the foundation. To the extent that the foundation relieves an insider of such a financial obligation, that person is considered to have benefited.

4. Hosting Fundraising Events

Events can be an effective way to raise additional funds, but foundations commonly fail to develop a budget for the event. As a consequence, many foundations lose money, break even, or raise much less than they had anticipated. It’s worth consulting with a professional event planner or advisor in advance to develop realistic financial projections.

We inform clients about federal, state, and local laws governing charitable fundraising.

Foundations that host fundraising events seldom realize that they are required to comply with federal, state, and local laws governing charitable fundraising. Many states require foundations to report fundraising events and register with the attorney general’s office of the state where the event is held. Also, the IRS requires foundations to ascribe a value to the benefits provided to attendees as well as provide a tax receipt for each attendee at year-end. This is so the attendee knows what portion of the donation is actually tax deductible.

For example, say an attendee pays $150 for a golf tournament hosted by the foundation, and the usual greens fees are $50. The foundation must provide a tax receipt letter to that attendee stating that the value of goods and services provided was $50 (the value of the greens fees). The proper tax deduction for the attendee to claim is the ticket price minus the value of the greens fees, or $100. If the attendee does not obtain this tax receipt by the time he files his income tax return, the charitable deduction may be lost.

Sometimes foundations raise additional funds at these events by selling merchandise, such as T-shirts, sweatshirts, or other accessories. Depending upon where the event is held and where the foundation conducts its business, the foundation may be required to charge state and local sales tax. Although the foundation itself may be exempt from paying sales tax, that doesn’t necessarily mean it does not have to charge a sales tax when it sells merchandise to others. The requirement to charge and remit sales tax varies from one locality to another. Some localities permit a foundation two or three days per year in which it may sell merchandise free of sales tax in connection with a fundraising event. Often, the best solution is to make an arrangement with a local merchant to charge, collect, and remit sales tax to the appropriate taxing authority on behalf of the foundation.

If a foundation chooses to raise funds through a live or silent auction, it must clearly document the fair market value of all items for sale before the auction begins. For example, the foundation may attach price tags to items available for bidding or publish a list of such items with their respective values. This is crucial, because only the portion of the amount paid at auction in excess of an item’s fair market value may be treated as a charitable gift. For example, if a grandfather clock has a fair market value of $1,200 and is purchased at auction for $1,300, the purchaser would be limited to only a $100 charitable deduction.

A foundation must record the names and addresses of all attendees of an event, so that it may provide those who pay over $250 with tax receipts at the end of the year. Failure to provide a tax receipt to an attendee before she files her income tax return may cause the attendee to lose the charitable deduction.

5. “Buying Tables” at Charity Events

Many private foundations support local charitable institutions that conduct fundraising events. Persons attending or “buying tables” at such events typically receive food and entertainment. If a private foundation purchases tickets for such an event (or is given tickets), a question arises as to whether self-dealing results when a board member, other insider, or their relatives or friends attend.

As a basic rule, all direct and indirect financial transactions between a private foundation and those persons who control and fund it are prohibited. It is immaterial whether the transaction results in a benefit or a detriment to the foundation. However, the foundation is permitted to pay expenses resulting from the participation of its insiders in meetings and events on the foundation’s behalf.

Some argue it is necessary and appropriate for foundation directors, trustees, and staff to attend fundraising events and, therefore, no self-dealing has occurred when its insiders use the tickets. Logically, if a foundation’s board member or officer attends the event to represent the foundation in an official capacity, there should be no private benefit, so long as the attendance is work-related, necessary, and allows the foundation to effectively show support for the organization at a public function.

Impermissible self-dealing may arise, however, if the table seats are given to friends and family members. To remove any question of self-dealing, it is preferable for a private foundation to decline to accept tickets for persons other than board members, trustees, senior staff members and their spouses. A foundation could conceivably furnish the charity with a list of persons to whom tickets may be furnished, but only with the clear stipulation that the charity must decide which individuals are awarded the tickets.

6. Calculating the Minimum Distribution Requirement

Generally, a private foundation is required to distribute 5% of the average value of its investment assets for the previous year. The IRS prescribes a specific method for averaging a foundation’s securities and the balances in its savings and checking accounts on a monthly basis. The 12-month average allows for market fluctuations over the year. Special rules apply to the valuation of real estate and all other assets.

We continually update our clients’ progress toward satisfying their foundation’s minimum distribution requirement via their password-protected online platform.

Grants to qualifying organizations and all reasonable administrative expenses necessary for conducting a foundation’s charitable activities—other than investment management or custodial fees or bank charges—count as qualifying distributions toward satisfying the annual 5% payout requirement. Reasonable administrative expenses may include office supplies, telephone charges, consulting fees, certain legal and accounting fees, training and professional development, employee compensation, publication of the foundation’s annual report, and modest travel expenses associated with foundation business. These calculations can be complex. When performed incorrectly, as is often the case, they can result in under or over payment, so special care must be taken when determining the 5% requirement.

7. Making Grants to Individuals for Emergency or Hardship Assistance

It is commonly believed that a foundation may not make grants to an individual without advance approval from the IRS (such as for
a scholarship program). However, grants made to relieve human suffering may be made without advance approval under certain conditions, provided that the foundation makes the grant on an objective and nondiscriminatory basis, complies with basic record- keeping requirements showing how and why a particular individual was selected for assistance, and does not require the recipient to spend the grant funds in a particular way.

The IRS divides such grants into two broad categories in Publication 3833: emergency and hardship assistance. Emergency assistance usually is provided after there has been a natural catastrophe, such as an earthquake, tornado, hurricane or flood. By contrast, hardship assistance is provided based upon established economic need, and may be used, for example, to purchase food or cover health insurance premiums for a low-income family. Foundation Source has created a streamlined process for our clients to easily make these types of grants while complying with all IRS requirements.

8. Appropriate Compensation

Foundation officers, trustees, and other insiders generally are not permitted to reap any economic benefit from their dealings with a foundation. An exception is made for compensation—provided the compensation is reasonable. The reasonableness of compensation is judged on a list of factors, including qualifications, experience, job responsibility, duties, and the time dedicated (part-or full-time) by the insider to his position. Additional factors can include the size of the foundation, the local labor market, the cost of living in the area, and the salary paid by similarly situated charitable organizations for comparable positions. Foundation Source offers a Compensation Benchmarking program to help donors follow best practices in determining whether the compensation to be paid to the insider falls within the norm.

9. Unrelated Business Taxable Income (UBTI)

Unrelated business taxable income (UBTI) is commonly associated with revenue that a charity generates through an activity that has no direct connection with its charitable mission. To the extent that a foundation has UBTI, it must be taxed as if it were a for-profit organization. The UBTI rules were enacted to ensure that non-profit, charitable organizations do not compete with for-profit companies, gaining an unfair competitive advantage. Foundation staff often doesn’t realize that if a foundation borrows money (for example, on margin) to purchase an investment asset (not related to performing its charitable activities), some or all of the income flowing from that asset usually will be deemed UBTI. In addition to paying taxes at a for-profit tax rate, a private foundation with significant UBTI must also file an additional tax return, Form 990-T, along with its 990-PF.

Many professional advisors counsel their foundation clients to avoid engaging in activities that would generate UBTI, unless the potential for profit is considerable.

We recommend that our clients avoid engaging in activities that would generate UBTI, unless the potential for profit is considerable.

10. Making a Grant to Another Foundation

Grantmakers are often unaware that one private foundation may make a grant to another private foundation, as long as the granting foundation exercises expenditure responsibility. This may be desirable when the grantee foundation runs its own special programs (for example, a scholarship program approved by the IRS). When one foundation makes a grant to another, and the recipient foundation follows by disbursing those funds, the IRS will allow only one of the foundations to count those funds toward satisfying the annual 5% payout requirement. Unless the foundations otherwise agree, the recipient foundation will be the one that will count the disbursement of the funds toward its 5% payout requirement. In order for the granting foundation to count the grant proceeds toward its own 5% payout requirement, the recipient foundation must agree to (1) make a special election on its annual return not to count the disbursement of the proceeds toward its 5% requirement; and (2) disburse all of the granted proceeds by the end of its fiscal year following the year in which the funds were received.

We facilitate the process of expenditure responsibility for clients who wish to make a grant to another foundation.

Why Foundation Source?

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The Advisors Guide to Charitable Conversations with Clients https://foundationsource.com/resources/ebooks/the-advisors-guide-to-charitable-conversations-with-clients/ Tue, 25 Oct 2022 04:35:19 +0000 https://foundationsource.com/?p=1569 The post The Advisors Guide to Charitable Conversations with Clients appeared first on Foundation Source.

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icon-dollar-blueSticking to Dollars and Cents

Wealth advisors sometimes assume that when a client asks for philanthropic advice, they’re primarily interested in tax savings (income tax reduction, sheltering capital gains, avoiding estate taxes, etc.). But what really interests your clients about philanthropy—and what they want from you—may have nothing to do with money. Your clients may want guidance to accomplish their most important and personal charitable objectives.

icon-seasonal-blueMaking It Seasonal

If you’re only discussing philanthropy during pumpkin-spice latte season, you may not be doing it at the right time or with sufficient frequency. Yes, interest in philanthropic giving typically peaks during year-end, but some clients want to discuss giving earlier in the year when there’s more time to plan. And many clients want to discuss their charitable giving with you on a regular basis—not just at a year-end meeting.

icon-complex-arrows-blueGoing It Alone

When clients have complex needs, or their philanthropy represents a substantial investment, it makes sense to confer with a specialist in charitable vehicles. A recent Foundation Source survey revealed that advisors may have misplaced confidence in their knowledge of private foundations and donor- advised funds, which could affect the quality of their counsel.

To help you serve your clients, this guide offers specific suggestions for discussing charitable giving with clients who:

icon-checkmark-orange

are just beginning to consider their needs

icon-checkmark-orangeare actively comparing charitable vehicles

icon-checkmark-orangehave established private foundations

Philanthropy is important and meaningful to your clients, not simply as a smart tax strategy, but as a way to invest in the family, the community, and the future.

Whether or not your clients have a formal giving vehicle (or have even begun to contemplate the need for one), the following sets of questions will help you understand their goals, priorities, and challenges.

If you’re not counseling your clients around their philanthropy, you could be missing an opportunity to get to know them on a deeper, more meaningful level.

Understanding Client Motivations

Although wealth advisors are accustomed to discussing the tax savings or estate planning aspects of charitable giving, clients typically approach the topic from a personal perspective. Their primary motivations may include establishing a permanent legacy, uniting their family through shared philanthropic activity, and/or giving back to the community where they made their wealth. You might therefore approach the subject by asking what they’d like to achieve with their philanthropy rather than starting the conversation with a technical presentation.

After you’ve opened this dialogue, the following questions can help determine whether your client’s philanthropic aspirations merit a more in-depth discussion of the available options.

CLIENT CHECKLIST

  • How important is charitable giving to you at this point in your life?
  • Are there issues or problems facing society that have also touched your family?
  • Are there personal goals that you’ve set for yourself that philanthropic giving could accomplish?
  • What causes or organizations do you currently support and why?
  • Are there charitable causes or specific organizations that you would like to support but haven’t had the opportunity or time?
  • How would you like to be remembered? What kind of legacy do you want to leave?
  • Do you want to engage your family in your philanthropy, or do you envision it as more of a solo project?

My father used to say, ‘You can spend a lot of time making money. The tough time comes when you have to give it away properly.’ How to give something back, that’s the tough part in life.
LEE IACOCCA

Assisting Clients Who Are Actively Considering a Charitable Vehicle

At a certain level of wealth, clients are ready to move from checkbook philanthropy to a more formal giving vehicle. Not only does a giving vehicle provide a more organized and formal platform from which to conduct their giving, but it also provides important tax-planning benefits. The following questions will help you assess your client’s current and prospective needs, and enable you to determine which charitable vehicle might be the best fit.

CLIENT CHECKLIST

  • What motivates you to establish a charitable vehicle?
  • Are you considering a particular charitable vehicle?
  • How important is control over your investments? Over grant decisions?
  • Are you planning to include your family in your philanthropy?
  • Will you want to go beyond traditional gifting to other forms of support, such as loans, international giving, scholarships, awards, and donations made directly to individuals and families in need?
  • Is anonymity a must-have? For some donations? All donations?
  • Do you want to be able to reimburse charitable expenses?
  • How would you like to fund your charitable vehicle, both initially and in the future? What level of funds would you like to start with?
  • Would you like to hire staff or compensate family members for their philanthropic work?
  • How long do you want your philanthropic legacy to continue? Do you want your family to retain control over your charitable assets in perpetuity?
  • Do you want to run your own charitable programs (e.g., winter coat drive, school supply backpacks)?
  • Are you planning any major gifts or multi-year commitments that might require a formal agreement with the grantee?
  • What types of assets do you plan to donate? Do you have highly appreciated personal property or real estate that you would like to contribute?
  • Will your initial choice of charitable vehicle be an irrevocable decision? Might future events inspire you to change your mind and move funds from this charitable vehicle to another?

Although the funds in a private foundation can always be transferred to a donor-advised fund, it is all but impossible to convert a donor-advised fund into a private foundation.

Supporting Clients with Established Private Foundations

Clients with established private foundations might appear to have no further need for counsel around their philanthropic needs. Appearances, however, can be deceiving. Even clients who have had their foundations up and running for years may have concerns and challenges that you could help address. By asking the following questions around what’s working well and what’s not as satisfactory, you can engage your clients around their foundations and assess their needs.

CLIENT CHECKLIST

  • What motivated you to start your foundation? To what extent is the foundation living up to your original vision?
  • How do you currently administer your foundation? Which parts of running a foundation go easily and which are more onerous or time-consuming?
  • How much time do you spend on foundation administration? Can you keep up with everything that needs to be done?
  • When you need guidance or have a question, to whom do you turn to talk about funding, compliance, mission, governance, and grantmaking?
  • What measures have you taken to minimize the risk of compliance issues and their potential for reputational harm?
  • How does your family engage with your foundation? To what degree would you like them to be more involved?
  • Are you satisfied with the results you’re getting from your grantmaking?
  • Do you feel like you’re making a real difference?
  • Are you satisfied with the results you’re getting from your grantmaking?
  • Do you feel like you’re making a real difference?
  • What are the ways in which you see your foundation changing in the next five years? Do you anticipate any of the following events?
    • Change of foundation leadership (e.g., next generation)
    • Influx of assets to endowment from sale of business or inheritance
    • Retirement of trusted advisor or key staff member
    • Geographic dispersion of family members
  • How do you connect with other like-minded funders and stay on top of trends and best practices in philanthropy? Would you like to network with other foundations like yours?

Why Foundation Source?

WE’RE HERE TO HELP

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